In addition to the position-specific duties listed below, all board members must be prepared to dedicate a certain amount of time per week to ensure the success and smooth operation of the league. Duties that may be required of all board members include:
   1) Attend one 2-hour board meeting per month throughout the year
   2) Open/close the fields and oversee games for 2 weekdays and two Saturdays per year
   3) Assist in planning and executing league events, such as opening/closing day, fundraisers, etc.

The descriptions below are used as guidelines. A successful board will be flexible and willing to work cross-functionally to ensure the league's best interest is being served at all times. Positions may be combined or eliminated and new positions may be added at the discretion of the board.

Executive Board Positions
President  -  Vice President  -  Secretary  -  Treasurer  -  Player Agent  -  Umpire-In-Chief

Board Positions
Commissioner  -  Concessions Director -  Equipment Director  -  Fields Director 
Fundraising Chair  -  Game Scheduler  -  Publicity Chair  -  Safety Officer
Uniform Chair  -  Volunteer Coordinator  -  Webmaster

President
The President presides over all SSJSB meetings, establishes and approves plans to coordinate all League activities, is ultimately responsible for all volunteer personnel (i.e. all Board members, coaches, etc.) and all SSJSB functions, and is responsible for all SSJSB assets. The President will contact the school principals where SSJSB occupy fields to communicate facility procedures and to establish annual affiliations with schools. The President will assist the Treasurer in preparing the annual budget. The President is the SSJSB spokesperson for external events or media inquiries and is required to represent SSJSB at SJPAL planning meetings.

Vice President
The Vice President performs all of the duties of President in the absence of the President. The Vice President assists the President in all activities of the League as directed, establishes communication with Division Commissioners to execute seasons goals throughout all divisions, coordinates the completion and return of Personal Information Forms and Live Scans with PAL, is responsible for awards (trophies, plaques, etc.) and sponsor yearbooks for Closing Day ceremonies.

Secretary
The league Secretary keeps permanent minutes of all official Board meetings, is responsible for all official league correspondence, maintains volunteer rosters, is responsible for coordinating a plan to organize and supervise the League’s Opening and Closing Day ceremonies. The Secretary is responsible for recording modifications to the league bylaws and field playing rules, as directed by the Board.

Treasurer
The Treasurer is responsible for all incoming funds and outgoing expenses that the league incurs. The Treasurer deposits all funds in the bank account and will oversee all collections made for the League (e.g. fundraisers, snack shack, merchandise sales, etc.). The Treasurer is responsible for collecting all cash receipt and disbursement vouchers, reconciled bank statement and check registers to facilitate the preparation of League financial statements and will work with the President to prepare an annual budget for approval by the Board.

Player Agent
The Player Agent is responsible for the physical and mental health and welfare of all league participants and is to see that any charges of mistreatment are thoroughly investigated and brought to the attention of the Board. The Player Agent is responsible for creating evenly distributed teams and supervises player registrations and team draws, maintains team rosters and player databases, and assigns late registrants to teams. The player agent interprets and recommends playing rules that are exceptions to the ASA rules.

Umpire-In-Chief
The Umpire-in-Chief (UIC) is the final interpreter of the Field Playing Rules once the regular season has started and will be totally familiar with the SSJSB Field Playing Rules and the ASA Official Rules of Softball. The UIC is responsible for recruiting, training and scheduling umpires for all league games and tournaments. The UIC investigates charges of rule misinterpretations or similar on-field problems and will establish the “ground rules” for all League fields. The UIC is responsible for submitting necessary documentation for umpire compensation.

Commissioners
One commissioner is elected for each age division and is in direct charge of that division’s program. Commissioners help secure qualified managers and coaches, ensure that playing and practice conditions are adequate, communicate with managing staffs concerning any proposed rule adoptions, communicate with managers prior to Board meetings to discuss any information from the field level which might need Board attention, assists managers in securing team sponsors, and communicate with managers after Board meetings to relate any actions, solutions, or directions given by the Board.

Concessions Director
The Concessions Director will organize a schedule of team coverage of the snack shack for the Spring season, will oversee the procurement of all needed food and supplies and will submit receipts for League reimbursement to the Treasurer, will ensure that receipts from snack shack operations are delivered to the Treasurer, will prepare each snack shack for League use prior to the Spring season, will oversee snack shack operations while Spring season games and Summer tournaments are played to ensure guidelines for snack shack operations are being followed.

Equipment Director
Responsible for ordering, maintaining, and distributing all equipment for teams and fields. Coordinates use of league shared equipment (such as pitching machine and slider mats) with teams. Maintains a current inventory and works with multiple vendors to obtain the best pricing.

Fields Director
The Field Director attends field allocation meetings held by San Jose Recreation and Parks Department, San Jose Unified School District and Oak Grove School District to secure the League’s continued rights to use field facilities. The Field Director routinely inspects all fields used by the league to determine repairs needed, submits an order to the Board for all materials necessary for field maintenance, will organize and supervise volunteer work crews for field maintenance days, secures necessary permits for League use of assigned fields and ensures that all managers receive copies of appropriate permits for practice.

Fundraising Chair
Responsible for defining and organizing league fundraising events such as raffles, dinners, car washes, and corporate sponsorships.

Volunteer Coordinator
Responsible for communication between the league’s board and teams by gathering all league information for team parents and coordinating the team parent meeting during preseason.  Information includes Opening Day, Snack Shack, Pictures, etc.  Assist Snack Shack coordinator with scheduling of team volunteers throughout the season.

Webmaster
Responsible for updating website, posting scores, maintaining stats, updating schedules. May also include managing external league communications and designing flyers and banners. Must own and be proficient with MS FrontPage and graphic design and writing skills are highly desirable.